Introducing Referent – AI-native practice management software for modern law firms.
Explore ReferentBid/Proposal Title: [Project Name / Bid Title]
Bid Number (Optional): [Bid #]
Date Submitted: [Date]
Client/Owner: [Client Name]
[Client Address]
[Client Email/Phone]
Bidder/Contractor/Company: [Bidder Name]
[Address]
[Email] | [Phone]
[License # / Registration (Optional)]
1.1 Project Name/Location: [Project name + address].
1.2 Client Request Reference: ☐ RFP ☐ RFQ ☐ Invitation to Bid ☐ Other: [Reference].
1.3 Brief Description: [Short project summary].
2.1 Work Included:
[Scope item #1]
[Scope item #2]
[Scope item #3]
[Scope item #1]
[Scope item #2]
[Scope item #3]
2.2 Deliverables/Outputs (If Applicable): [List].
2.3 Exclusions: [What is not included].
2.4 Alternates (Optional):
Alternate A: [Description] – Price: $[__]
Alternate B: [Description] – Price: $[__]
Alternate A: [Description] – Price: $[__]
Alternate B: [Description] – Price: $[__]
3.1 Pricing Type (Select One):
☐ Lump sum (fixed price)
☐ Time and materials
☐ Unit pricing (per item/unit)
☐ Cost-plus
☐ Other: [Type]
3.2 Total Bid Price: $[Total]
3.3 Pricing Breakdown (Optional):
Labor: $[__]
Materials: $[__]
Equipment: $[__]
Permits/fees: $[__]
Other: $[__]
Labor: $[__]
Materials: $[__]
Equipment: $[__]
Permits/fees: $[__]
Other: $[__]
3.4 Taxes: ☐ Included ☐ Not included (explain): [Details].
3.5 Deposit (Optional): $[Amount] due upon acceptance.
4.1 Estimated Start Date: [Date].
4.2 Estimated Completion Date: [Date] (or duration: [__] days/weeks).
4.3 Key Milestones (Optional): [Milestones].
4.4 Delays: Timeline may change due to weather, permitting, client delays, or change orders.
5.1 Assumptions: [Site conditions, access hours, materials availability, etc.].
5.2 Client Responsibilities: [Access, approvals, utilities, decisions].
5.3 Change Requests: Changes to scope/pricing require written approval.
6.1 Bid Valid Until: [Date].
6.2 Payment Terms: [Net __ days / milestones / schedule].
6.3 Warranty (Optional): [Warranty terms].
6.4 Insurance (Optional): [Coverage summary].
6.5 Additional Terms (Optional): [Any special conditions].
Bidder/Authorized Representative: [Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________
Client Acceptance (Optional):
By signing, Client accepts this bid proposal and authorizes Bidder to proceed under the terms stated above (or to execute a separate agreement).
Client Representative: [Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________
Each template already follows legal structure and best practices.
The agreement is automatically filled and adapted to your inputs.
Check the generated document, make edits if needed, and download a ready-to-use agreement.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Frequently asked
A Bid Proposal Form is a document a vendor or contractor uses to submit a price and plan for completing a project. It usually includes the scope being bid, pricing, schedule, assumptions, and acceptance terms. It helps clients compare bids consistently.
Use it when responding to a request for proposal (RFP), request for quote (RFQ), or informal bid request. It’s also useful for contractors and service providers who want a standard format to quote work quickly.
Common sections include: bidder details, project description, scope, pricing breakdown, timeline, assumptions and exclusions, required client inputs, validity period, and signature/acceptance. This template includes optional alternates and add-ons so you can propose choices.
Usually it becomes part of a contract once accepted, but by itself it may be an offer that can expire or be withdrawn. This template includes an acceptance section and a validity period to clarify.
Be specific about deliverables, assumptions, exclusions, and the change process. This template includes a clear assumptions/exclusions section and a simple change-order note.
AI Lawyer is an AI-powered assistant that helps you create and customize legal and business document templates online. It guides you through key sections, suggests wording, and explains complex concepts in simple language. AI Lawyer does not replace a licensed attorney or provide legal advice, but helps you prepare better documents faster and more confidently.
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