Bid Proposal Form Template

Bid/Proposal Title: [Project Name / Bid Title]
Bid Number (Optional): [Bid #]
Date Submitted: [Date]

Client/Owner: [Client Name]
[Client Address]
[Client Email/Phone]

Bidder/Contractor/Company: [Bidder Name]
[Address]
[Email] | [Phone]
[License # / Registration (Optional)]

1. Project Overview

1.1 Project Name/Location: [Project name + address].
1.2 Client Request Reference: ☐ RFP ☐ RFQ ☐ Invitation to Bid ☐ Other: [Reference].
1.3 Brief Description: [Short project summary].

2. Scope of Work

2.1 Work Included:

• [Scope item #1]

• [Scope item #2]

• [Scope item #3]

2.2 Deliverables/Outputs (If Applicable): [List].
2.3 Exclusions: [What is not included].
2.4 Alternates (Optional):

• Alternate A: [Description] – Price: $[__]

• Alternate B: [Description] – Price: $[__]

3. Pricing

3.1 Pricing Type (Select One):
☐ Lump sum (fixed price)
☐ Time and materials
☐ Unit pricing (per item/unit)
☐ Cost-plus
☐ Other: [Type]

3.2 Total Bid Price: $[Total]
3.3 Pricing Breakdown (Optional):

• Labor: $[__]

• Materials: $[__]

• Equipment: $[__]

• Permits/fees: $[__]

• Other: $[__]

3.4 Taxes: ☐ Included ☐ Not included (explain): [Details].
3.5 Deposit (Optional): $[Amount] due upon acceptance.

4. Timeline

4.1 Estimated Start Date: [Date].
4.2 Estimated Completion Date: [Date] (or duration: [__] days/weeks).
4.3 Key Milestones (Optional): [Milestones].
4.4 Delays: Timeline may change due to weather, permitting, client delays, or change orders.

5. Assumptions and Client Responsibilities

5.1 Assumptions: [Site conditions, access hours, materials availability, etc.].
5.2 Client Responsibilities: [Access, approvals, utilities, decisions].
5.3 Change Requests: Changes to scope/pricing require written approval.

6. Terms and Validity

6.1 Bid Valid Until: [Date].
6.2 Payment Terms: [Net __ days / milestones / schedule].
6.3 Warranty (Optional): [Warranty terms].
6.4 Insurance (Optional): [Coverage summary].
6.5 Additional Terms (Optional): [Any special conditions].

Signatures

Bidder/Authorized Representative: [Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________

Client Acceptance (Optional):
By signing, Client accepts this bid proposal and authorizes Bidder to proceed under the terms stated above (or to execute a separate agreement).

Client Representative: [Name]
Title/Role: [Title]
Date: [Date]
Signature: ___________________________