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Child Travel Consent Form Template – California
Use this template to authorize minor travel while organizing itinerary and emergency contacts in one place.
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Child Travel Consent Form Template
This Child Travel Consent Form [Form] is executed on [Date], by and between:
Parent/Guardian Granting Consent:
Name: [Full Legal Name]
Address: [Address]
Phone: [Phone Number]
Email: [Email Address]
Child Information:
Full Name: [Child’s Full Name]
Date of Birth: [DOB]
Passport/ID Number [If Applicable]: [Number]
Accompanying Adult [If Applicable]:
Name: [Full Legal Name]
Relationship to Child: [Relationship]
Address: [Address]
Phone: [Phone Number]
Email: [Email Address]
1. Travel Summary
Destination: [City, Country]
Travel Dates: From [Start Date] to [End Date]
Primary Carrier/Group: [Airline/Carrier/Group]
2. Authorization to Travel
I/We, the undersigned parent(s) or legal guardian(s), authorize the above-named child to travel to the stated destination during the specified dates in the company of the named accompanying adult or organization.
Permitted Purpose of Travel: [Vacation/family visit/school trip/sports/other]
3. Medical Authorization
I/We authorize the accompanying adult or relevant authorities to obtain and consent to medical treatment for the child in case of emergency during travel.
Medical Insurance Provider [If Any]: [Provider/Plan]
Policy/Member Number [If Any]: [Number]
4. Contact and Release Module
Complete the emergency contact and pickup/release table:
Role | Name | Phone | Notes | |
[Emergency Contact 1] | [Name] | [Phone] | [Email] | [Relation/Notes] |
[Emergency Contact 2] | [Name] | [Phone] | [Email] | [Relation/Notes] |
[Local Contact at Destination] | [Name] | [Phone] | [Email] | [Address/Notes] |
5. Itinerary Table Module
Complete the itinerary schedule:
Date | From | To | Carrier/Flight or Route | Accommodation [If Known] |
[MM/DD/YYYY] | [City/Airport] | [City/Airport] | [Carrier/Flight/Route] | [Hotel/Address] |
[MM/DD/YYYY] | [City/Airport] | [City/Airport] | [Carrier/Flight/Route] | [Hotel/Address] |
6. Document Checklist Module
Complete the document checklist:
Document | Attached | Copy Holder | Identifier [If Any] |
[Child passport/ID] | [Y/N] | [Adult/Parent] | [Last 4/Number] |
[Birth certificate/copy] | [Y/N] | [Adult/Parent] | [N/A] |
[Custody/court order copy] | [Y/N/N/A] | [Adult/Parent] | [Case #] |
[Medical insurance card/copy] | [Y/N/N/A] | [Adult/Parent] | [Plan] |
7. Governing Law
This Form shall be governed by and construed in accordance with the laws of the State of [State].
8. Signatures
Parent/Guardian Signature: ________________________
Name: [Printed Name]
Date: [Date]
Parent/Guardian Signature [If Joint Consent Provided]: ________________________
Name: [Printed Name]
Date: [Date]
Accompanying Adult Acknowledgment [If Applicable]: ________________________
Name: [Printed Name]
Date: [Date]
9. Notary Acknowledgment [If Used]
This Form was acknowledged before me on [Date], by [Parent/Guardian Name(s)].
Notary Public: ________________________
My Commission Expires: [Date]
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Learn more about
Child Travel Consent Form Template – California
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
Click below for detailed info on the template.
For quick answers, scroll below to see the FAQ.
California Child Travel Consent Form Template FAQ
Do you need this form for domestic travel within the United States?
Sometimes. Domestic airlines and transportation providers often do not require a formal consent form, but it can still help when a child travels without both parents, especially on long trips, school events, or when the accompanying adult is not a parent. The form creates a clear record that the trip is authorized and provides contact details if questions arise. It can also help with hotels, medical providers, or other third parties who may ask who can make decisions for the child during travel.
What details make a travel consent form more credible at check-in or border control?
Specificity helps. Clear travel dates, destinations, and the accompanying adult’s identity reduce uncertainty. Adding an itinerary table, emergency contact information, and relevant document references (like passport last-four digits) can make the package easier to review quickly. The goal is to make it easy for a third party to confirm that the child’s travel is planned, authorized, and traceable. If you are traveling internationally, aligning names exactly as they appear on passports helps avoid delays caused by mismatch or nicknames.
Should both parents sign if one parent is traveling with the child?
That depends on the family situation and what the receiving party expects. Many families use a consent form even for one-parent trips so the traveling parent can show that the other parent approved the travel dates and destination. If only one parent has legal authority, it can help to bring documentation that explains that authority. The key is to avoid making assumptions at the airport or border; a clean consent form and supporting documents can reduce confusion and interruptions.
Is notarization always necessary?
Not always. Some carriers, countries, or institutions may request notarization, while others accept a signed form without notarization. Including a notary block gives you the option to complete it if a third party asks for it. If you are unsure, consider the most restrictive checkpoint you might encounter — such as an international border crossing — and prepare accordingly. Even when notarization is not required, consistent signatures and matching identity details can strengthen the form’s practical usefulness.
What should an accompanying adult do if emergency medical care is needed?
The medical authorization section is intended to show that the parent or guardian permits emergency treatment decisions when the parent is not immediately available. It helps to include insurance details if available and to list emergency contacts who can be reached quickly. The accompanying adult should still follow local procedures and the provider’s intake requirements, but having a signed consent document can reduce delays when a facility needs confirmation. Keep medical facts limited to what you are comfortable sharing and focus on emergency decision authority.
How far in advance should you prepare the form?
Prepare it early enough to match your travel planning timeline. That gives you time to confirm dates, spellings, passport details, and contacts, and to obtain notarization if requested. It also gives the accompanying adult time to review what information they should carry and how they will be contacted if issues come up. Last-minute forms are more likely to contain errors or missing documents. If you want a clean, consistent packet with tables and placeholders, AI Lawyer can help produce a polished version quickly.
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