Best AI Tools for Accounting: Streamline Your Financial Operations

Accounting can be a time-consuming task for businesses, but AI is transforming the industry by automating repetitive processes and providing deeper financial insights. From bookkeeping to auditing, AI-powered tools are helping accounting professionals work smarter and more efficiently. In this article, we’ll explore the best AI solutions for accounting, focusing on tools that make financial management more streamlined and accessible. Whether you’re running a small business or managing finances for a large company, these AI tools can revolutionize your approach to accounting. Let’s dive in!

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1. AI Lawyer

AI Lawyer is a smart legal assistant designed to make navigating legal matters simpler and more accessible. Utilizing advanced AI technology, this platform can assist with tasks ranging from creating legal documents to conducting global legal research. Whether you’re an individual needing help with paperwork, a lawyer aiming for efficient research, or a law student tackling coursework, AI Lawyer is available 24/7 to provide the support you need. The service is customizable to meet individual needs, making legal management both fast and cost-effective.

The mission of AI Lawyer is to make legal support accessible to everyone. By automating legal research, handling documentation, and delivering personalized assistance, it reduces the need for costly consultations and long waits for advice. The platform is compatible with multiple devices, including web, iOS, and Android, giving users the convenience of accessing legal help whenever they need it.

Pricing Plans:

• Free trial: Available with basic features

• Just Ask: $9.99 per week, cancel anytime, access to all premium features

• Golden Choice: $19.99 per month, 24-hour free trial, cancel anytime, access to all premium features

• Big Case: $99.99 per year, cancel anytime, access to all premium features

Pros:

• Instant legal assistance without needing appointments.

• Comprehensive tools for document creation and comparison.

• Available on web, iOS, and Android.

• Supports multiple languages for global legal research.

Cons:

• Limited functionality in the free version.

• Subscription needed for advanced features.

• Not ideal for highly specialized legal cases that require human expertise.

Contact Information:

• Website: ailawyer.pro

• Email: support@ailawyer.pro

• Twitter: twitter.com/ailawyerapp

• YouTube: www.youtube.com/@ailawyerapp

• Instagram: www.instagram.com/ailawyerapp

• Facebook: www.facebook.com/people/AI-Lawyer/100090736957924

2. Vic.ai

Vic.ai is an AI platform for accounting firms that aims to automate accounts payable (AP) and streamline financial processes. Using advanced machine learning, Vic.ai can intelligently process invoices, match transactions, and provide insightful analytics to help accountants make better financial decisions.

The AI learns from previous accounting decisions, continuously improving its accuracy. Vic.ai’s integration capabilities with accounting software make it easy for firms to adopt without disrupting existing workflows.

Pricing Plans:

• Custom pricing based on features and business needs.

Pros:

• Automates invoice processing and approvals.

• Reduces manual data entry and human error.

• Provides advanced financial analytics.

Cons:

• Custom pricing can be costly for small businesses.

• Requires integration with existing systems.

Contact Information:

• Website: vic.ai

• Facebook: facebook.com/VicdotAI

• LinkedIn: linkedin.com/company/vic.ai

• Twitter: twitter.com/VicDotAi

• YouTube: youtube.com/channel/UCGehW1Wx0nBt2VEm2W1H4qA

• Address: Martin Linges vei 25, Fornebu, Oslo 1364, Norway

3. Sage Intacct

Sage Intacct is an AI-enhanced accounting platform that provides businesses with real-time financial insights. Designed to cater to small and medium-sized enterprises, Sage Intacct offers features such as automated billing, expense management, and reporting. The AI capabilities help accountants reduce manual processes, detect anomalies, and ensure compliance.

Sage Intacct is cloud-based and integrates with various other business tools, making it a versatile solution for finance teams that need to work efficiently across departments.

Pricing Plans:

• Accounting Start: £15 per month (excl. 20% VAT). Suitable for VAT-registered sole traders or cash accounting small businesses. Includes features like unlimited sales invoices, bank reconciliation, and VAT submission. First 3 months are free, with a savings of £45.

• Accounting Standard: £30 per month (excl. 20% VAT). Designed for small businesses working with suppliers or accrual accounting. Includes all Accounting Start features plus CIS management, advanced reporting, cash flow forecasting, and purchase invoice management. First 3 months are free, with a savings of £90.

• Accounting Plus: £39 per month (excl. 20% VAT). Suitable for businesses managing inventory or using multiple currencies. Includes all Accounting Standard features plus budget management, multi-currency invoicing, and automatic exchange rate updates. First 3 months are free, with a savings of £117.

Each plan offers 3 months free, making it easy to try out the features before committing.

Pros:

• Real-time financial insights and reporting.

• AI-driven automation for billing and expense management.

• Cloud-based platform with extensive integration capabilities.

Cons:

• High starting price for small businesses.

• Steep learning curve for new users.

Contact Information:

• Website: sage.com

• Facebook: facebook.com/SageUSAmerica

• Instagram: instagram.com/sageofficial

• LinkedIn: linkedin.com/company/sage-software

• Twitter: twitter.com/SageUSAmerica

• YouTube: youtube.com/c/SageUSA

• Phone: 1-877-437-7765

4. FloQast

FloQast is an AI-powered financial close management platform designed to help accounting teams close books faster and more accurately. The tool integrates with existing financial systems and uses AI to automate the reconciliation process, detect errors, and streamline workflows. FloQast is particularly popular among mid-sized and large firms that need to manage complex financial close processes.

With features like automatic tie-outs and centralized dashboards, FloQast helps finance teams improve collaboration and efficiency, ensuring a smooth month-end close.

Pricing Plans:

• Custom pricing based on features and business needs.

Pros:

• Automates the financial close process.

• Integrates with popular ERP systems.

• Provides a centralized dashboard for improved visibility.

Cons:

• Custom pricing may be expensive for smaller teams.

• Requires integration setup.

Contact Information:

• Website: floqast.com

• Facebook: facebook.com/floqast

• LinkedIn: linkedin.com/company/floqast

• Twitter: twitter.com/floqast

• Instagram: instagram.com/floqast

• YouTube: youtube.com/channel/UCjgrhfNyjxtMOocyEWIhyFg

5. Xero

Xero is a cloud-based accounting software that leverages AI to automate key accounting tasks such as invoicing, payroll, and reconciliation. With Xero’s AI capabilities, small business owners can manage their finances with ease, gaining insights into cash flow, expenses, and more.

Xero integrates with over 800 third-party apps, making it a flexible option for businesses that want to customize their accounting solutions. The platform’s AI tools help automate repetitive tasks, allowing business owners to focus on growth.

Pricing Plans for Xero

• Starter: $2.90 per month (usually $29)
  Allows you to send quotes, 20 invoices, and enter up to 5 bills. Includes bank reconciliation, capturing bills with Hubdoc, and short-term cash flow insights.

• Standard: $4.60 per month (usually $46)
  Provides unlimited invoicing, bills, and bank reconciliations. Also includes bulk transaction reconciliation.

• Premium: $6.20 per month (usually $62)
  Includes all Standard features plus multi-currency support.

• Optional Add-ons:
  Expense claims (from $4/month), project tracking (from $7/month), Analytics Plus.

Pros:

• User-friendly interface with AI-powered automation.

• Extensive third-party app integration.

• Affordable pricing for small businesses.

Cons:

• Limited features in the Starter plan.

• Not ideal for very large enterprises.

Contact Information:

• Website: xero.com

• Facebook: facebook.com/xero

• Twitter: twitter.com/xero

• Instagram: instagram.com/xero

• LinkedIn: linkedin.com/company/xero

• YouTube: youtube.com/user/XeroOnlineAccounting

• Address: Level 3, 260 Burwood Road, Hawthorn, Melbourne VIC 3122, Australia

6. DocuPhase

DocuPhase is an AI-powered automation platform that offers accounts payable automation, document management, and workflow automation for accounting firms. With AI, DocuPhase helps automate invoice processing, reduce manual data entry, and enhance document retrieval, making it easier for accountants to access the information they need.

The platform’s flexible workflow automation tools help streamline accounting processes, improve efficiency, and maintain compliance, making it a popular choice for mid-sized and large firms.

Pricing Plans:

• Custom pricing based on features and business needs.

Pros:

• Automates accounts payable and document management.

• Enhances efficiency through customizable workflows.

• Provides advanced document search and retrieval.

Cons:

• Custom pricing may be high for smaller firms.

• Requires training to utilize advanced features.

Contact Information:

• Website: docuphase.com

• Facebook: facebook.com/DocuPhase

• Twitter: twitter.com/docuphase

• Instagram: instagram.com/docuphase

• LinkedIn: linkedin.com/company/docuphase

• YouTube: youtube.com/channel/UCUd0tyCRF0667Kk0Z6WptPA

• Email: info@docuphase.com

• Phone: (727) 441-8228

• Address: 13577 Feather Sound Drive, Clearwater, FL 33762, United States

7. BlackLine

BlackLine is an AI-driven accounting platform designed for automating financial close, account reconciliation, and other accounting workflows. The platform is particularly suitable for large enterprises that need to manage high volumes of financial data and complex accounting processes. BlackLine uses AI to ensure accuracy, detect anomalies, and reduce the workload associated with manual reconciliations.

BlackLine also offers features like automated journal entries, transaction matching, and task management, allowing finance teams to achieve greater accuracy and compliance. The platform’s robust capabilities are designed to streamline end-to-end accounting processes, helping firms close books faster and more efficiently.

Pricing Plans:

• Custom pricing based on the size and complexity of the business.

Pros:

• Automates account reconciliation and financial close processes.

• Reduces manual workload and human error.

• Provides powerful insights with real-time dashboards and analytics.

Cons:

• Expensive for small businesses.

• Requires training for optimal use.

Contact Information:

• Website: blackline.com

• Facebook: facebook.com/blackline

• Twitter: twitter.com/blackLine

• Instagram: instagram.com/blackline

• LinkedIn: linkedin.com/company/blackline

• YouTube: youtube.com/user/BlackLineSystems

• Sales Inquiries Email: sales@blackline.com

• Sales Phone: +1 877-777-7750

• Address: 21300 Victory Blvd, 12th Floor, Woodland Hills, CA 91367, United States

8. Tipalti

Tipalti is an AI-powered accounts payable (AP) automation platform designed for scaling businesses and finance teams that need to manage global payments efficiently. Tipalti automates AP processes, from invoice capture to payment execution, helping organizations eliminate errors, improve compliance, and manage multiple payment methods and currencies.

The platform’s AI capabilities help automate supplier onboarding, invoice processing, and payments, allowing finance teams to save time and focus on more strategic work. Tipalti also integrates with leading ERP systems, providing seamless data flow and improving overall efficiency.

Pricing Plans:

• Standard Plan: $99 per month, includes features like supplier onboarding, invoice processing, and integrations with leading ERPs.

• Custom Pricing Plans: Tailored features for businesses with more specific needs. Options include global multi-entity support, mass payments, and advanced procurement solutions.

• Accelerate Plan: Customizable onboarding, multi-currency infrastructure, and over 50 payment methods to 196 countries.

• Plus Plan: Includes all Accelerate features plus fraud monitoring, API access, and additional procurement and expense management options.

Pros:

• Automates global accounts payable processes.

• Supports multiple payment methods and currencies.

• Ensures compliance with tax regulations.

Cons:

• Custom pricing may be costly for smaller firms.

• Not suitable for businesses without international payment needs.

Contact Information:

• Website: tipalti.com

• Email: contact@tipalti.com

• Phone (US): +1 800-305-3550

• Addresses: California, United States: 1051 E. Hillsdale Boulevard, Suite 600, Foster City, CA 94404

9. QuickBooks Online Advanced

QuickBooks Online Advanced is an AI-powered accounting solution designed for growing businesses that need more functionality than the standard QuickBooks offerings. The platform offers advanced reporting, invoicing, and cash flow management tools, with AI-driven features to help automate repetitive tasks and provide actionable insights.

QuickBooks Online Advanced integrates seamlessly with a wide range of third-party apps, enabling businesses to create a customized accounting solution that meets their needs. The AI capabilities help finance teams reduce manual data entry and automate common processes, freeing up time to focus on business growth.

Pricing Plans:

• Starter Plan: €9.50 per month (regularly €19), includes tracking income and expenses, sending unlimited invoices and quotes, bank connectivity, GST/VAT tracking, insights and reports, and progress invoicing. For one user, plus your accountant.

• Essentials Plan: €13.50 per month (regularly €27), includes everything in the Starter Plan, plus managing bills and payments, employee time tracking, and multi-currency support. Suitable for three users, plus your accountant.

• Plus Plan: €19 per month (regularly €38), includes everything in the Essentials Plan, plus recurring transactions, inventory tracking, project profitability tracking, and budget management. For five users, plus your accountant.

• Advanced Plan: €35 per month (regularly €70), includes everything in the Plus Plan, plus user management (up to 25 users), automated workflows, custom reporting fields, customizable dashboards, role permissions, and online backup and data restoration.

Pros:

• AI-driven automation for invoicing and cash flow management.

• Integrates with numerous third-party apps.

• Scalable solution for growing businesses.

Cons:

• Higher cost compared to other QuickBooks plans.

• Limited features for very large enterprises.

Contact Information:

• Website: quickbooks.intuit.com/global

• Facebook: facebook.com/QuickBooksIntl

• Twitter: twitter.com/QBCares

• YouTube: youtube.com/user/Quickbooks

• LinkedIn: linkedin.com/showcase/quickbooks

10. NetSuite ERP

NetSuite ERP is a comprehensive cloud-based enterprise resource planning (ERP) system that offers AI-powered accounting features to streamline financial processes. The platform automates accounts payable and receivable, financial consolidation, and compliance management, making it ideal for mid-sized to large organizations that need a robust solution for managing complex financial workflows.

NetSuite ERP’s AI capabilities help automate data entry, detect anomalies, and provide real-time insights for better decision-making. The platform also integrates with other business systems, allowing finance teams to work seamlessly across departments.

Pricing Plans:

• Custom pricing based on organizational needs and features.

Pros:

• Comprehensive ERP with AI-driven financial automation.

• Real-time insights and financial reporting.

• Integration with various business systems for streamlined operations.

Cons:

• Expensive for small businesses.

• Requires significant training for new users.

Contact Information:

• Website: netsuite.com

• Facebook: facebook.com/NetSuite

• Twitter: twitter.com/NetSuite

• LinkedIn: linkedin.com/company/netsuite

• YouTube: youtube.com/user/netsuite

• Email: Infonetsuite_WW@oracle.com

• Phone: +1-877-638-7848

• Address: 2300 Oracle Way, Austin, TX 78741, United States

11. Gappify

Gappify is an AI-powered accounting automation platform that focuses on automating accounts payable, accounts receivable, and other financial operations. The platform’s virtual accounting assistant, Alan, helps accounting teams automate routine tasks such as invoice processing, payment approvals, and data entry, reducing the workload for finance professionals.

Gappify’s AI technology enhances efficiency by ensuring accuracy in financial data and providing real-time updates on accounting activities. The platform is particularly suitable for mid-sized companies that want to streamline their financial operations without hiring additional staff.

Pricing Plans:

• Custom pricing based on features and transaction volumes.

Pros:

• Automates AP, AR, and other accounting tasks.

• Virtual assistant for real-time support.

• Improves accuracy and reduces manual workload.

Cons:

• Limited to mid-sized companies.

• Requires integration with existing systems.

Contact Information:

• Website: gappify.com

• Email: info@gappify.com

• LinkedIn: linkedin.com/company/gappify

• Twitter: twitter.com/gappifyinc

• Phone: +1 (415) 523-0305

12. Expensify

Expensify is an AI-powered expense management platform designed to help businesses automate the process of expense tracking, reporting, and reimbursement. The platform uses AI to automatically categorize expenses, detect anomalies, and generate detailed reports, making expense management more efficient for finance teams.

Expensify integrates with popular accounting software like QuickBooks, Xero, and NetSuite, allowing businesses to manage expenses seamlessly. Its AI capabilities help eliminate manual data entry and reduce errors, saving time for finance teams and improving the overall expense reporting process.

Pricing Plans:

• Collect: Starts at $5 per user per month (annual subscription). Ideal for 1-10 employees and organizations needing advanced workflows. Includes unlimited SmartScans, distance tracking, bill pay and invoicing, expense approvals, third-party card feeds, ACH reimbursement, and integration with QuickBooks, Xero, Gusto, and Zenefits.

• Control: Starts at $9 per user per month (annual subscription). Suitable for 10-1000 employees and larger companies with multiple entities. Includes everything in the Collect plan, plus integration with NetSuite, Sage Intacct, and QuickBooks Desktop, synchronization with Certinia and Workday, multiple expense approvers, SAML/SSO, admin-enforced controls, custom insights and reporting, and budgeting tools.

Both plans offer flexibility and features tailored to businesses of different sizes, from small teams to large enterprises.

Pros:

• AI-powered expense categorization and reporting.

• Integration with popular accounting software.

• User-friendly interface for easy expense tracking.

Cons:

• Limited features in the basic plan.

• Not ideal for large enterprises with complex needs.

Contact Information:

• Website: expensify.com

• Facebook: facebook.com/expensify

• Twitter: twitter.com/expensify

• Instagram: instagram.com/expensify

• LinkedIn: linkedin.com/company/expensify

14. Zoho Books

Zoho Books is an AI-powered accounting software solution designed for small and medium-sized businesses. The platform automates key accounting processes such as invoicing, reconciliation, and expense management. With its AI capabilities, Zoho Books can detect anomalies, automate bank feeds, and provide valuable financial insights to business owners and accountants.

Zoho Books integrates with various third-party applications, allowing businesses to customize their accounting workflows. The platform’s AI features help reduce manual data entry and provide real-time insights, making it an excellent choice for businesses looking to streamline their financial operations.

Pricing Plans:

• Free Plan: €0/month (annually billed) for solopreneurs and micro businesses; includes invoicing, bank reconciliation, and support for 1 user + 1 accountant.

• Standard Plan: €10/month (€120/year) with custom reports, bank feeds, 3 users.

• Professional Plan: €20/month (€240/year) with inventory tracking, multi-currency, 5 users.

• Premium Plan: €30/month (€360/year) with budgeting, custom domains, 10 users.

• Elite Plan: €100/month (€1200/year) with advanced inventory control, 10 users.

• Ultimate Plan: €200/month (€2400/year) with analytics and KPIs, 15 users.

Pros:

• AI-driven automation for invoicing and reconciliation.

• Integration with numerous third-party apps.

• Affordable pricing for small and medium-sized businesses.

Cons:

• Limited features in the Standard plan.

• Not ideal for very large enterprises.

Contact Information:

• Website: zoho.com/books

• Email: support@zohobooks.com

• Twitter: twitter.com/ZohoBooks

• Instagram: instagram.com/zoho_books

• YouTube: youtube.com/channel/UC12OzqYu2z-D6mVJCTjQvwg

• LinkedIn: linkedin.com/showcase/zoho-books

• Address: Zoho Corporation B.V., Beneluxlaan 4B, 3527 HT Utrecht, The Netherlands

• Phone: +31 85 066 6700

15. Botkeeper

Botkeeper is an AI-powered bookkeeping solution designed to automate routine accounting tasks. By combining machine learning with human expertise, Botkeeper provides businesses with a virtual accounting team that can handle bookkeeping, reconciliation, reporting, and more. The platform is ideal for accounting firms and growing businesses that need to scale their accounting processes without adding staff.

Botkeeper’s platform integrates with popular accounting software like QuickBooks and Xero, allowing seamless data flow. Its AI-driven automation ensures accuracy, reducing human error and freeing up time for accountants to focus on higher-value work.

Pricing Plans:

• Infinite Platform: $69 per license per month
  Includes features like the Activity Hub for centralized communication, Transaction Manager for categorizing transactions, Smart Connect for fetching financial data, Password Manager, Documents management, and Bot Review for real-time variance detection.

Pros:

• Combines AI and human expertise for accurate bookkeeping.

• Integration with popular accounting software.

• Real-time insights and customizable reports.

Cons:

• Custom pricing can be expensive for some firms.

• Requires some training to get started.

Contact Information:

• Website: botkeeper.com

• Facebook: facebook.com/botkeeper

• Twitter: twitter.com/b0tkeeper

• Instagram: instagram.com/botkeeper

• LinkedIn: linkedin.com/company/botkeeper

• YouTube: youtube.com/channel/UCOGazHB2J5-KYoIRJaHtDNA

• Phone: 1-800-388-3323

• Email: info@botkeeper.com

• Headquarters Address: 200 Central Ave., St. Petersburg, FL 33701, United Statesr

16. YayPay by Quadient

YayPay by Quadient is an AI-driven accounts receivable (AR) automation platform that helps businesses manage their cash flow and collections more effectively. The platform uses AI to predict payment behaviors, automate invoicing, and provide real-time analytics on AR performance. YayPay’s AI capabilities help finance teams prioritize collections and reduce outstanding receivables, improving overall cash flow.

YayPay integrates with popular ERP and accounting software, providing a seamless experience for finance teams. The platform’s AI-driven analytics and automation tools make it easier to manage customer relationships and ensure timely payments.

Pricing Plans:

• Custom pricing based on the number of users and transaction volume.

Pros:

• Automates AR processes and invoicing.

• AI-driven payment prediction and analytics.

• Integrates with popular ERP and accounting software.

Cons:

• Custom pricing may be expensive for small businesses.

• Requires integration with existing systems.

Contact Information:

• Website: quadient.com

• Facebook: facebook.com/quadient

• Twitter: twitter.com/Quadient

• Instagram: instagram.com/quadientgroup

• LinkedIn: linkedin.com/company/quadient

• YouTube: youtube.com/c/Quadient

• Phone: +49 800 179 179 1

• Address: Quadient Germany GmbH & Co. KG, Showroom, Weststrasse 36, 40721 Hilden, German

Conclusion

AI is transforming the accounting industry by automating routine tasks, reducing errors, and providing deeper financial insights. The tools we’ve covered in this article offer various features, from bookkeeping automation to AI-powered financial close management, helping accounting professionals work more efficiently and effectively. Whether you’re a small business or a large accounting firm, these AI solutions can streamline your workflows and enhance your financial operations.

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FAQ

How can AI help with accounting?
AI can automate tasks such as bookkeeping, invoice processing, reconciliation, and financial close, reducing human error and freeing up time for strategic financial planning.

Are AI accounting tools expensive?
The cost of AI accounting tools varies. Some platforms, like Xero, offer affordable plans for small businesses, while others may be more costly due to advanced features.

Which AI tool is best for small businesses?
Xero and Botkeeper are popular choices for small businesses due to their user-friendly features and affordable pricing.

Can AI replace accountants?
AI cannot replace accountants but can assist them by automating repetitive tasks and providing insights to make more informed financial decisions.

Which AI tool is best for automating invoice processing?
Vic.ai is an excellent option for automating invoice processing, helping firms save time and reduce errors.